4-H Ontario | Training & Screening
4-H Ontario

Training & Screening

Why are 4-H Ontario Volunteers "engaged and screened"?

The Volunteer orientation and screening processes are designed to create and maintain a safe environment, while ensuring volunteers are matched to tasks they find meaningful.  4-H Ontario provides programs to youth and therefore has a moral and legal responsibility to screen all volunteers to help protect 4-H youth, 4-H volunteers and the organization as a whole.

New Volunteer Orientation

The New Volunteer Orientation (NVO) is a requirement for volunteer candidates. NVO’s provide a “Learn To Do By Doing’ experience. This two-hour orientation provides hands-on experience and information in order to equip volunteer candidates with the necessary skills and knowledge they will require to volunteer with 4-H.

Topics covered include: what is 4-H, club management, risk management, local association roles and responsibilities and programming opportunities for members. These sessions are designed for those who have not previously volunteered with 4-H, including Youth Directors.

Check out the 4-H Ontario Resource Guide for a complete list of available in person and webinar sessions. CLICK HERE FOR A FULL LIST OF DATES AND TIMES


Existing 4-H Volunteer Re-engagement

Our “Learn To Do By Doing” philosophy is true for 4-H Ontario volunteers as much as it is for youth.
Re-engagement is a two part process: Re-engagement learning opportunities are required every two years. Beginning in 2017 police checks are required every three years andm ay be completed on line.
4-H Ontario offers a wide variety of learning opportunities for volunteers throughout the year. The volunteer re-engagement process serves as a check-in with fellow volunteers and staff. It is part of an on-going education and support of volunteers to ensure the safety of all the youth participants, as well as the quality of the 4-H program. This process includes taking part in a learning style workshop. Volunteers have their choice of re-engagement workshops offered throughout the year, including:
Local 4-H Association’s Annual General Meeting, if this includes a staff-led re-engagement workshop. (Check with your local 4-H Association or Coordinator, Volunteer Support);
  • Regional Volunteer Symposium;
  • 4-H Ontario Volunteer Conference; 
  • Local Association requested learning session on a topic of interest to volunteers in that 4-H Association, as determined by the local 4-H Association Board of Directors (Associations can request any topic. Contact your Coordinator, Volunteer Support to arrange this, or
  • Web-based learning options offered by 4-H Ontario
  • For more information contact your regional Coordinator, Volunteer Support:

Region 1 & Indigenous Community Engagement - Meaghan Moniz

Direct: 519.932.0127
Toll Free: 1.877.410.6748 x473

Region 2 - Cam Crogie

Direct: 613.200.1324
Toll Free: 1.877.410.6748 x488

Region 3 - Megan Burnside

Direct: 613.929.7353
Toll Free: 1.877.410.6748 x477

Region 4 - Faith Kirk

Direct: 705.331.2990
Toll Free: 1.877.410.6748 x478

Region 5 & 6 - Stephanie Campbell

Direct: 519.856.0992 x464
Toll Free: 1.877.410.6748

FAQ’s For Screening ApplicantsClick to expand

How long does the Volunteer Screening Process take?

As soon as 4-H Ontario receives your Application Form, a package will be sent to you via email with information on how to proceed with the volunteer engagement process. New Volunteer Orientation Sessions are offered in person and via webinar. Commit to Kids Training is offered on line and through the 4-H Canada LEARNS portal. All new volunteers must complete both the New Volunteer Orientation (in person or webinar) and the Commit to Kids training before being considered for acceptance as a 4-H volunteer. The timing of your interview and reference checks will vary slightly depending on the schedule of your Volunteer Screening Committee. All volunteer candidates should be able to complete the entire screening process within 3 months of applying with 4-H Ontario. All steps in the 4-H Ontario Screening and Engagement process must be completed before provincial acceptance is considered.


What is a Volunteer Recruitment and Screening Committee?

Every 4-H Association has a Volunteer Recruitment and Screening Committee.  One person from each committee is designated as the Volunteer Screening Contact and acts as the key contact for new volunteers. The role of the Volunteer Recruitment and Screening Committee is to:

  1. Set up and conduct and interviews
  2. Check references
  3. Make recommendations to 4-H Ontario to either accept or decline the volunteer candidate
  4. Ensure confidentiality of all information collected

Is the 4-H screening procedure the same across the province?

Yes. While different 4-H Associations have different local police services and the procedure of completing the Police Records Check may vary, the process leading up to that point and all forms and applications are standard.

Is the information collected on the individuals kept confidential?

The Volunteer Screening Contact and Volunteer Screening Committee are all required to sign an Oath of Confidentiality. They are only to discuss information on volunteer candidate in a confidential and professional manner, and only for the purposes of making recommendations.

Are there any requirements after the Volunteer Engagement Process has been completed?

Yes, there are requirements of volunteers after they have successfully completed the Volunteer Engagement Process. Every three years, all 4-H volunteers are required to complete and submit to 4-H Ontario a current and up to date Police Records Check (can be completed on line through BackCheck) and attend a bi-annual Learning Opportunity to maintain their Volunteer in Good Standing status.

FAQ’s For AssociationsClick to expand

Does the local police service keep Associations updated on any changes in the person’s criminal record status?

No. This would be an overwhelming task for the local police services. Volunteers, when agreeing to a Police Records Check, also acknowledge that a Police Record Check will be done on an ongoing basis in order to maintain Volunteer in Good Standing status. 4-H Ontario policy states current volunteers are to be to complete and submit a police check every three years.


What happens if the 4-H Volunteer Screening Committee finds an applicant with a clean Police Record Check, but has concerns as a result of the application, reference checks and interview?

If the committee feels the safety of 4-H Members may be jeopardized, they should recommend to 4-H Ontario that the applicant not be accepted. If safety is not the concern, the committee might recommend acceptance with conditions. Example: the committee questions the applicant's ability due to lack of experience working with young people. The committee might recommend the Volunteer’s acceptance with the condition that the applicant works with an experienced volunteer. In addition to the concern for safety, if the selection committee has other concerns about the person (i.e. appropriate role model, etc.) those concerns must be documented and forwarded to   4-H Ontario attention: Manager, Volunteer Support and Engagement. Screening Committees are under no obligation to recommend acceptance for all volunteer candidates. It is important to remember that 4-H Ontario has the sole and unfettered discretion to accept or decline a volunteer candidate.

Our Association has volunteers who do not work directly with members, such as Directors on our local Association.   Do they need to be screened?

Yes, every volunteer needs to be properly screened. 4-H Ontario’s insurance policies offer coverage for Volunteers in Good Standing. For this reason all volunteers must be current and up to date Volunteers in Good Standing.

Will 4-H Associations have to release or deny any 4-H Volunteers?

4-H Volunteers are put in a 'position of trust’ with our young people. If the 4-H Association has reason to believe that a Volunteer may jeopardize the safety of 4-H Members,4-H volunteers or the 4-H brand, an information investigation will be conducted. Pending the investigation’s outcome, the 4-H Volunteer may be released. Criminal convictions for sexual offenses, offenses against children, offenses involving violence against persons or property and drug or alcohol offenses of a serious and repeated nature are grounds to deny/dismiss a Volunteer. Where a 4-H Volunteer is currently charged with an offense, his/her 4-H Volunteer responsibilities will be suspended and on hold, and will not be reinstated until all legal proceedings are finalized.